Case study
Shimnit India: How a large manufacturer & exporter achieved efficiency with ERPNext
Shimnit India, a manufacturer and exporter of High Security Registration Plates with 4,000+ dealers and 400+ fulfilment centres, replaced its legacy Epicor ERP and standalone systems with ERPNext. Midocean integrated a third-party POS across 180+ centres at 500+ API hits per second and migrated over 50 lakh serialised inventory records; the system went live in 2024 after a six-month project.
Project facts
- Client
- Shimnit India Pvt Ltd
- Industry
- Manufacturing
- What we delivered
- ERPNext with custom manufacturing workflows, serialised and batch inventory, third-party POS integration (500+ API hits per second), migration of over 50 lakh serialised inventory records, a custom payment gateway, bulk invoice punching by API and ISO audit reports.
- Timeline
- 6 months, live in 2024
- ERPNext users
- 200+
- ERPNext modules
- CRM, Accounts, Sales, Purchase, POS, HR, Payroll and Manufacturing, plus custom modules for production, job cards and real-time inventory
- Results
- End-to-end production traceability, from raw materials to finished goods
- Real-time stock movement updates across 180+ POS centres
- Reduced operating costs through optimised resource allocation and improved inventory management
- Higher productivity, with less time spent on manual processes
Challenges
Decentralised Systems and Data Silos: The client was using multiple standalone software applications to manage various business functions. This lack of a centralised database created data inconsistencies, limited visibility across departments, and required manual reconciliation efforts.
POS Connectivity Across 180+ Centres: Over 180 locations were using a third-party POS system that operated independently of inventory and financial systems. There was no real-time data sync, which caused operational delays and disconnected reporting.
- Limitations of Legacy ERP (Epicor): The previously used ERP, Epicor, struggled to manage large volumes of transactional and serialised data. This led to frequent system slowdowns, unreliable business intelligence, and reporting challenges at scale.
- Absence of Automated Workflows: The client lacked end-to-end automation across core business functions. Finance, inventory, procurement, and compliance processes operated in isolation, resulting in inefficiencies, errors, and delays in decision-making.
Benefits
- End-to-End Production Traceability: Complete visibility and control over production processes from raw materials to finished goods, significantly enhancing operational transparency and accountability.
- 500+ API hits per second, ensuring constant, real-time stock movement updates.
- Complete custom manufacturing workflows are designed specifically for Shimnit’s operational complexities.
- Migration and management of historical stock data, involving over 50 lakh serialised inventory records.
- Comprehensive support for large-scale production and intricate serialised inventory management.
- Serialised inventories and raw material batches management.
- Generation of comprehensive ISO Audit reports.
- Custom Payment Gateway Integration.
- Bulk Invoice punching via robust API integration.
- Efficient management of serialised inventory movements between locations with detailed packaging tracking.
- Seamless integration with third-party POS systems.
Impact
- Reduced Operational Costs: Significant savings through optimised resource allocation and improved inventory management.
- Increased Productivity: Employees spend less time managing manual processes and more on strategic tasks.
- Competitive Advantage: Rapid adaptability and enhanced data visibility gave Shimnit India an edge over competitors.
Implementing ERPNext with Midocean Technologies has been a game-changer for us. Managing operations across 180+ centers in real-time was a major challenge, but the team delivered a seamless, scalable, and fully integrated solution. Their understanding of complex compliance workflows and ability to customize ERPNext to our exact needs has significantly improved our operational efficiency and data visibility
A K Patnaik, CIO